Do ost files shrink

All of this information is synchronized between your computer and the email server, so there is no need to back up this file or import it when you set up Outlook on a new computer. The fastest way to open the folder where your Outlook Data Files. In right pane, click Account Settings , and then click Account Settings. Outlook Data Files. The offline Outlook Data File. Most data remains on the server; however, any items that are saved locally should be backed up.

For example, Calendar, Contacts, Tasks, and any folders marked Local only. Create an Outlook Data File. Need more help? Join the discussion. Was this information helpful? To reduce the size of the ost-file, you can use the following methods:. Note: If you want to reduce the file size of the ost-file because your disk is filling up, you can also consider moving it to another disk. What accounts for this difference and how can I make my ost-file smaller?

Share on Facebook Share on Twitter Share by e-mail. Use "BH93RF24" to get a discount when ordering! Copyright MSOutlook. Whenever the internet connectivity is once again retained, these OST files get synched in an automatic way to your MS Exchange email account and all your email data get updated soon after.

If, at some point in time, you are noticing that the OST file has become too big in size; then, it becomes an imperative task for you to manage your mailbox, else it might lead to OST corruption. To overcome these issues you need to compact OST file size. You can also archive older items to an archive Outlook Data File. You can also manually start the compact command immediately.

It might take several minutes to compact an Outlook Data File. Click Account Settings , and then click Account Settings. You can use the Mailbox Cleanup tool, which allows you to view the size of your mailbox and individual folders.

You can also archive older items to an archive Personal Folders file. On the Tools menu, click Mailbox Cleanup. If you delete items from a Personal Folders file. If you want to immediately reduce the size of the file, you can force a compaction.

The procedure to compact the data file might take several minutes. On the File menu, click Data File Management. Click the data file that you want to compact, and then click Settings. Note: You do not have to exit Outlook after you compact a. Reducing the size of the Offline Folder file. This procedure does not delete any items that are saved on the server. Delete any items that you do not want to keep, and then empty the Deleted Items folder.

On the Tools menu, click Account Settings. In the list, select Microsoft Exchange Server , and then click Change. Manage and organize. Data files.